Slaying the Most Evil of Dragons: Project Organization

Today, Alex the Intern revolutionized our productivity. One of my struggles as a creative is to stay organized and track a vast number of tasks. “Struggle” may actually be a colossal understatement. My organizational skills are slightly less developed than my actual dragon slaying skills. Unfortunately, I get called to use them far more frequently.

I do okay with traditional to-do lists, but they aren’t great for helping me to see the shape of a project. Or to break down tasks into their component parts.

Alex took the work we need to accomplish over the next six weeks and laid it out into several projects in MeisterTask. They aren’t paying me for an endorsement, and I haven’t even used their product for a whole 24 hours yet, but I’m already really excited at my ability to see the project as a whole, break individual tasks down into checklists, and assign tasks to various members of the team. (I’ll admit, I’m less thrilled with Alex’s ability to assign tasks to me. Who told him he could do that?)

So far, I’ve not found a way to deal with daily tasks, but I presume that’s more the learning curve than a lack of capability. I’m also still on the fence about the candy crush aesthetic. Could I pick my own colors?

What tools have you found to help you organize your creative endeavors?



How do you schedule your life?

I needed to schedule a meeting today. There were eight calendars I had to review, just to determine when I was available, and eleven other people invited to the meeting. We live in a crazy world.

So I used Doodle. If you’re not familiar, doodle is a website/app combination that allows you to block out periods on a calendar so everyone can vote for what days/times work for them. Great! And the best part is that none of the people voting had to create accounts. Just me.

Then I got an email from a colleague asking me to use his online scheduling system to set up a meeting with him. (Yes, I have a lot of meetings at this point in my life) He used Acuity Scheduling. And then, I considered how many emails went back and forth today trying to schedule other meetings.

Does this time work for you? No, how about this other time? Nope, that one won’t work for me.

You get the picture. These scheduling systems are becoming essential to our lives. I don’t love it, to be honest, I feel like these scheduling systems feel a bit pretentious. But I get the need for them.

So what are you using for your scheduling? What works for you? What doesn’t?